Aristi Kalafati

November 2023 — Present

Acting as Director across all entities of the Family Office.
Overseeing and managing all personal and investment assets of a private billionaire family office in Cyprus.
Responsible for property portfolio management, including houses and apartments, as well as renovation projects.
Coordinating construction projects and maintenance works across multiple estates.
Managing and supervising a luxury supercar collection, ensuring proper maintenance, insurance, and logistics.
Liaising and collaborating directly with luxury automotive brands such as Ferrari and Aston Martin.
Assisting with selected Personal Assistant (PA) duties, including scheduling, correspondence, and travel arrangements.
Acting as the key point of contact with contractors, suppliers, and service providers for all household and asset-related matters.

2023 — Present

Serving as Director of TSOPTECH Digital Solutions.
Providing oversight and strategic input for the company’s digital and technological initiatives.
Ensuring compliance with corporate governance standards and overseeing operational matters.

April 2018 — Present

Responsible for recruiting staff, providing orientation and arranging internal/external training.
Managed Payroll, Annual/Sick Leave, Overtime, and bonuses.
Secured top medical insurance and provident fund schemes at negotiated prices.
Heavily involved in departmental and divisional restructuring.
Developed standards that enhanced operational procedures and team building (e.g., weekly departmental meetings).
Implemented performance review policies, annual evaluations, exit interviews, and questionnaires to improve turnover rates.
Oversaw adherence to office policies, maintained inventory, and handled all office inquiries/complaints.
Managed internal staff relations and conflict resolution.
Designed and implemented business strategies, establishing policies promoting company culture and vision.
Evaluated performance data, wrote reports for the UBO, and assisted in fundraising and expansion activities (investments, acquisitions).

August 2017 — April 2018

Managed maintenance, mailing, shipping, supplies, equipment, bills, and errands.
Maintained the office calendar and assisted employees in organizing meetings.
Assisted HR with employee compliance regarding office policies.
Managed relationships with vendors, service providers, and landlords, negotiating prices.
Developed operational policies and executed all company events.

2016 — 2017

Admin: Managed office calendar, tracked employee absences, and coordinated relocation/visas/work permits. Served as contact for Medical Insurance claims. Managed office maintenance, SAP invoice submissions, and out-of-office task coordination.
Back Office: Approved and opened new client accounts after reviewing KYC documentation. Reviewed and approved deposits/withdrawals. Collaborated with Compliance, AML, and Customer Support.

2012 — 2016

Director | HR & Operations Professional