Aristi Kalafati

Professional Summary

Multilingual operations and HR leader with 7+ years in FX brokerage operations and 4.5+ years in HR management. Currently Director & Asset/Operations Manager for a private UHNW family office, overseeing a multi-entity portfolio spanning real estate, marine, HR, and corporate governance, with direct responsibility for banking relationships, invoicing, financial administration, and vessel crew operations across entities. Builds strong, trusted working relationships with lawyers, banks, insurers, and other third parties. Skilled at coordinating complex projects across property, finance, and corporate domains, and delivering polished documentation under tight deadlines.

Director & Asset and Operations Manager

Family Office of Private UHNW Individual (Confidential) – Cyprus

• Serve as Director across a multi-entity structure spanning real estate, marine, construction, HR, and corporate holding companies, acting on behalf of the principal across all financial and operational matters.
• Maintain close, trusted working relationships with lawyers, banks, insurers, and other third-party professionals, coordinating directly on legal agreements, compliance matters, and dispute resolution.
• Lead bank account opening and onboarding processes for multiple corporate entities, coordinating directly with banks and trust providers on documentation, compliance, and approval requirements.
• Oversee invoicing, payment terms negotiation, and settlement of outstanding accounts across suppliers and contractors, including drafting and managing multi-hundred-thousand-euro settlement agreements.
• Manage day-to-day financial administration across entities, including outstanding payments registers, contractor invoicing disputes, and bonded guarantee arrangements with financial institutions.
• Administer full vessel crew operations for the family's yachts, including employment agreements, crew changes, annual and sick leave management, crew expense administration, and interviewing and onboarding new crew members.
• Coordinate marine insurance renewals and notifications (Hull & Machinery and P&I cover) directly with insurers and clubs, including for crew changes, captain appointments, and vessel operational updates.
• Manage a diverse property portfolio including residences and apartments, coordinating renovation and construction projects and consultancy procurement across multiple estates.
• Oversee a luxury supercar collection end-to-end (maintenance, insurance, and logistics), liaising directly with brands including Ferrari and Aston Martin.
• Provide senior-level personal assistant support, including scheduling, correspondence, and travel coordination.
• Act as primary point of contact for contractors, suppliers, financial institutions, and service providers across all household, asset, and corporate matters.

Director

TSOPTECH Digital Solutions (Confidential)

• Provide strategic oversight for the company's digital and technology initiatives.
• Ensure compliance with corporate governance standards and oversee operational matters.

Group HR Manager

Global FX Broker (Confidential) – Limassol

• Direct the full HR function, including recruitment, onboarding, payroll, leave management, and benefits administration.
• Led departmental restructuring initiatives that improved operational efficiency across multiple divisions.
• Introduced performance review frameworks, annual evaluations, and exit-interview processes to improve retention insight.
• Negotiated and secured competitive medical insurance and provident fund schemes for staff.
• Set strategic goals and reported directly to the UBO on key initiatives, fundraising, and expansion activities including investments and acquisitions.

Office Manager

Global FX Broker (Confidential) – Limassol

• Managed daily office operations, vendor relationships, and facilities.
• Supported HR compliance and coordinated company-wide events.

Office Manager

Exness – Limassol

• Coordinated recruitment logistics, employee documentation, and relocation/work permit processes.
• Served as point of contact for employee medical insurance and claims.
• Supported back-office KYC review and approval of client deposits/withdrawals in line with compliance procedures.

Technical Support Officer

Primetel PLC – Limassol

• Delivered customer support via phone and email, resolving technical issues and analyzing customer data.
• Conducted candidate interviews for the technical department.

Earlier Experience

• GSM Engineer — CYTA (2011 — 2012)
• Network Engineer — Primetel PLC, Limassol (2007 — 2009)